Systems Thinking Voices In Canada Privacy Policy
Thank you for using the Systems Thinking Voices In Canada (STVIC) website. STVIC is an online noncommercial genealogical directory organized by a volunteer group of professionals (STVIC co-creators and contributors) with the aim of connecting website users with valuable information. We are committed to protecting your privacy and ensuring the confidentiality of your personal information. This Privacy Policy outlines how we collect, use and safeguard your information.
1) In General
a) For the purposes of the this Privacy Policy a “registrant” with STVIC is a website user who submits personal information to STVIC that will be publicly available (published) on the STVIC website.
b) STVIC (we, us) is committed to protecting the information about each registrant (you) that we collect, store, and publish when it is provided it to us.
c) We respect your rights to privacy under the Privacy Act 1988 (Cth) (Privacy Act) and so in accordance with this Act, we are compliant with its requirements in respect of the collection, management, and disclosure of your personal information.
d) We also uphold your rights to privacy if you are based in the European Union, in accordance with the General Data Protection Regulation (GDPR) (EU).
e) In order to perform its service of disseminating information about systems thinking activities and/or the people involved in systems thinking activities in the Canadian context, the STVIC website shares personal information about website registrants with website visitors and other website registrants.
f) We restrict registrants’ collected personal information to that which we believe most directly supports the aims of the STVIC service.
g) We provide registrants with the option to exclude such personal information as registration email address, city or township of residence, personal pronouns, personal website URL, and systems thinking-oriented project and learning activities.
2) What is your personal information?
a) When used in this privacy policy, the term “personal information” has the meaning given to it in the Privacy Act and GDPR. In general terms, it is any information that can be used to personally identify you. This may include your name, email address, personal website URL. If the information we collect personally identifies you, or you are reasonably identifiable from it, the information will be considered personal information.
b) We may also collect some information that is not personal information because it does not identify you or anyone else. For example, we may collect aggregated information about how viewers use our website.
3) What information may we collect from you?
a) Name, email address, personal photo, Canadian city or township, Canadian province, or country of residence outside Canada, personal website URL, personal video recording or written text about your systems thinking-oriented project work or learning activity.
b) Third party information including public organizations of which you are a member, public or private organizations for which you are currently participating or have in the past participated in systems thinking-oriented project work.
4) We collect, hold, use, and disclose your personal information for the following purposes:
a) To provide our services to you.
b) To send communications requested by you.
5) How do we collect your personal information?
a) We collect your personal information directly from you unless it is unreasonable or impracticable to do so.
b) When collecting personal information from you, we may collect in ways including when you make an enquiry about our services.
c) Through your access and use of our website, including when you submit a website form.
6) Site User Tracking Experience
a) Google Analytics collects data about our Site traffic via Google Advertising cookies and anonymous identifiers. Data collected via these Google products is not linked with any personally identifiable information you submit while on our Site.
b) If you wish to opt out of the Google Analytics data collection, you may do so on Google’s Site at https://tools.google.com/dlpage/gaoptout/.
7) Cookies
STVIC does not use cookies independently from or in addition to the Google Advertising cookies used by Google Analytics when collecting data for the site user tracking experience.
8) Security
As our website is linked to the Internet, and the Internet is inherently insecure, we cannot provide any assurance regarding the security of transmission of information you communicate to us online. We also cannot guarantee that the information you supply will not be intercepted while being transmitted over the Internet. Accordingly, any personal information or other information which you transmit to us online is transmitted at your own risk.
9) Links
We provide links to websites outside of our website, as well as to third party websites. These linked sites are not under our control, and we cannot accept responsibility for the conduct of companies linked to our website. Before disclosing your personal information on any other website, we advise you to examine the terms and conditions of using that website and its privacy policy. Third party websites are responsible for informing you about their own privacy practices.
10) To whom will Systems Thinking Voices In Canada disclose my personal information?
a) Your personal information will not be shared, sold, rented, or disclosed other than as described in this privacy policy.
b) It may be shared with our co-creators, contractors, or service providers for the purposes of operating our website, fulfilling requests by you, and to otherwise provide services to you including, without limitation, web hosting providers, IT systems administrators, data entry service providers and electronic network administrators;
c) Any other organization for any authorized purpose with your express consent.
10) Security and data quality
a) We take reasonable steps to ensure your personal information is protected from misuse and loss, and from unauthorised access, modification, or disclosure.
b) We strive to ensure the security, integrity and privacy of personal information that you submit to us through our website. Unfortunately, no data transmission over the Internet can be guaranteed to be totally secure. We endeavour to take all reasonable steps to protect the personal information you may transmit to us or from our online services. Once we do receive your transmission, we will also make our best efforts to ensure its security on our systems.
10) How long do you retain my personal data for?
a) We may hold your information in either electronic or hard copy form. Personal information is destroyed when no longer needed or when we are no longer required by law to retain it (whichever is the later).
b) We will only keep your personal data for as long as you are a website registrant including for the purposes of satisfying any legal or reporting requirements.
11) Can you correct your personal information?
If you believe that personal information we hold about you is incorrect or incomplete then you may request us to amend it.
12) Protection of Children’s Privacy
a) The STVIC does not knowingly collect personal information from children under 13. If you think your child has provided this kind of information on our website, we request that you to contact us immediately in order to remove such information from our records.
b) We have a strong commitment at STVIC to protect the internet user experience of youth under the age of 16 years. We recommend youth under the age of 16 who register on the STVIC website do so with parental observance, monitoring and guidance.
13) How can you withdraw your consent to this privacy policy?
a) You may withdraw your consent to this privacy policy at any point. If you wish to withdraw your consent to our collection and retention of your data, please contact us at info@systemsthinkingvoices.com and we can arrange for your data to be deleted.
b) You may choose to restrict the collection or use of your personal information.
14) What is the process for complaining about a breach of privacy?
If you believe that your privacy has been breached, please contact us using the contact information below and provide details of the incident so that we can investigate it. We will treat your complaint confidentially, investigate your complaint and aim to ensure that we contact you and your complaint is resolved within a reasonable time (and in any event within the time required by the Privacy Act and/or GDPR, if applicable).
15) Contacting us
a) If you have any questions about this privacy policy, any concerns or a complaint regarding the treatment of your privacy, or a possible breach of privacy we will treat your requests or complaints confidentially. Our representative will contact you within a reasonable time after receipt of your complaint to discuss your concerns and outline options regarding how they may be resolved. We will aim to ensure that your complaint is resolved in timely and appropriate manner.
b) Please contact us for more information about our privacy practices, if you have questions or concerns, or if you would like to make a complaint.
16) Changes to our privacy policy
a) We may change this privacy policy from time to time. Updated versions of this privacy policy will be posted on our website and will be effective from the date of posting. Your continued use of the Directory after any changes constitutes your acceptance of the new Agreement.
b) This privacy policy was last updated on November 25, 2025.
Mail address:
Systems Thinking Voices In Canada
PO Box 68090
Calgary, RPO Crowfoot, AB, T3G3N8